Hora Finita streamlines and monitors the complete doctoral trajectory — from initial application to the final defense. As a flexible PhD tracking system, it supports every stakeholder role across the university: candidates, supervisors, Graduate Schools, review committees, the Beadle's office, and administrative departments. Every user gains clear insights and automated support tailored to their specific tasks.
The admission phase sets the foundation for the entire PhD trajectory. Hora Finita ensures a thorough and efficient onboarding process without requiring administrative staff to retype data manually.
The progress phase spans the largest portion of the PhD trajectory. Hora Finita provides complete governance over quality, training requirements, and deadlines, with the flexibility to adapt to the specific regulations of every faculty and candidate type.
The assessment phase requires strict adherence to academic regulations and timelines. Hora Finita verifies all prerequisites before launching the evaluation, streamlines committee decision-making, and eliminates administrative barriers for external reviewers.
Hora Finita streamlines all logistics surrounding the defense ceremony and ensures flawless administrative completion.
Following committee approval, the final thesis is transferred to the university library. Hora Finita streamlines final manuscript submission, verifies post-assessment corrections, and automates data exchange with your Research Information System (CRIS) and institutional repository.
Hora Finita supports daily operational workflows while providing university leadership and IT teams with strategic governance data and a future-proof architecture.
Beyond core PhD candidate management, Hora Finita offers integrated modules that streamline adjacent academic workflows:
Streamlines public outreach by requesting layperson summaries from candidates, allowing editorial review, and automatically distributing press releases to journalists or the university communications department.
A dedicated tool for long-term management and tracking of contact details, career trajectories, and alumni engagement post-graduation.
End-to-end management for organizing, scheduling, and registering official inaugural lectures for newly appointed professors.
Every university — and often every faculty within an institution — operates with its own distinct dynamics, culture, and doctorate regulations. Hora Finita was designed from the ground up with maximum adaptability in mind.
Workflows, forms, roles, and notification triggers can be configured through standard administrative settings. This enables different faculties or Graduate Schools within the same environment to maintain their distinct rules without rewriting a single line of code.
If your institution requires specialized logic beyond standard configuration, our in-house development team can build targeted enhancements quickly. Your university never has to compromise its established procedures to fit software limitations.
As a Hora Finita partner, you never work in isolation. Through our active User Group, we continuously co-create the platform alongside participating universities. This collaborative approach ensures that new features serve genuine community needs and allows institutions to share the investment of future developments. We align nationwide regulatory requirements while preserving complete room for your institution-specific requirements. Furthermore, the User Group serves as an active hub for knowledge sharing, letting you benefit directly from the insights and best practices of peer institutions.
Every university has unique operational needs. We welcome the opportunity to discuss how Hora Finita can streamline your doctoral processes. In a detailed presentation, we will demonstrate the platform's capabilities using your institution's specific workflows.
Want to hear directly from current users? Upon request, we are happy to connect you with peer references at participating universities so you can learn about their experience firsthand.